MENU

AUTHENTICATION OF DOCUMENTS

  • All documents issued in China and to be used in the Philippines must be notarized by a Notary Public and duly authenticated by the Foreign Affairs Office before submitting to the Consulate for authentication.
NOTARIAL
  • Only Affidavits executed by Filipino nationals may be notarized by the Consulate.
  • For foreign nationals, the Consulate may acknowledge a document which will be used in the Philippines (i.e. Special Power of Attorney, Agreement, Contracts, Letter of Invitation, etc.)

CIVIL REGISTRATION

I - REGISTRATION OF BIRTH

1. Requirements for registration of child's birth:

  • Duly accomplished application form;
  • Latest photograph of the child (four copies of 1 x 1 photo, any background);
  • Child's footprints should be stamped at the back of the Report of Birth;
  • Birth Certificate must be notarized by the Notary Public and duly authenticated by the Foreign Affairs Office (FAO);
  • Photocopy of the data page of both parents' valid passports;

- If parents are not married, the father should execute an Affidavit of Acknowledgement or Admission of Paternity, as the case maybe.
- Four (4) copies of Report of Birth must be accomplished and submitted to the Consulate.

2. Fees:

  • Authentication of Birth Certificate (preferably two copies)- RMB 190.00 per document
  • Report of Birth - RMB 190.00
  • New Philippine e-Passport for the child - RMB 456.00

 

II - REGISTRATION OF MARRIAGE

1. Requirements for Registration of Marriage

  • Duly accomplished application form
  • Marriage Certificate notarized by the Notary Public and duly authenticated by the Foreign Affairs Office (preferably two original copies)
  • Four (4) colored photos of each applicant
  • Photocopy of both applicant's passport in three (3) sets

2. Applicable fees:

  • Authentication of the Marriage Certificate - RMB 190.00 per doc
  • Report of Marriage - RMB 190.00

 

III - REGISTRATION OF DEATH

1. Requirements for Registration of Death:

  • Duly accomplished application form
  • Death certificate notarized by the Notary Public and duly authenticated by the Foreign Affairs Office
  • Entry and Exit Permit
  • Original passport
  • Embalmer's Certificate
  • Proof of Relationship of the Next of Kin

2. Applicable fees:

  • Authentication of Death Certificate - RMB 190.00
  • Certification - RMB 190.00
  • Report of Death - RMB 190.00

 

REQUIREMENTS FOR MARRIAGE BETWEEN FILIPINOS

  1. Duly-accomplished application form (form available at the Philippine Consulate)
  2. Two (2) latest photographs of both applicants
  3. Two (2) copies of valid passports of both applicants
  4. Birth certificates of both applicants duly authenticated by the Philippine Statistics Office (PSA) and the Department of Foreign Affairs (DFA)
  5. Certificate of No Record of Marriage (CENOMAR) from the PSA duly authenticated by the DFA
  6. Applicant/s between 18-21 years old must submit the written consent to their marriage of his/her/their father, mother, surviving parent or guardian, or person having legal charge of them (Article 14, Family Code), in addition to the other documentary requirements. CONSENT must be duly authenticated by the Regional Trial Court (RTC), and DFA
  7. Applicant/s between 21-25 years old is/are obliged to ask his/her/their parents or guardian for advice upon the intended marriage. Failure to secure one, the Legal Capacity to Contract Marriage (LCM) will not be issued till after three (3) months after posting of the marriage application (Article 15, Family Code). ADVICE must be duly authenticated by the RTC and DFA.
  8. Joint Affidavit and passport copies of two (2) Filipino witnesses who can vouch for the legal/civil status of the contracting Filipino applicants
  9. Marriage Counseling
REQUIREMENTS FOR LEGAL CAPACITY TO CONTRACT MARRIAGE
(for marriage between Filipino and a Foreign national)
  1. Duly-accomplished application form (form available at the Philippine Consulate)
  2. Two (2) latest photographs of both applicants
  3. Two (2) copies of valid passports of both applicants
  4. Birth certificate duly authenticated by the Philippine Statistics Office (PSA) and the Department of Foreign Affairs (DFA)
  5. Certificate of No Record of Marriage (CENOMAR) from the PSA duly authenticated by the DFA
  6. Applicant/s between 18-21 years old must submit the written consent to their marriage of his/her/their father, mother, surviving parent or guardian, or person having legal charge of them (Article 14, Family Code), in addition to the other documentary requirements. CONSENT must be duly authenticated by the Regional Trial Court (RTC), and DFA
  7. Applicant/s between 21-25 years old is/are obliged to ask his/her/their parents or guardian for advice upon the intended marriage. Failure to secure one, the Legal Capacity to Contract Marriage (LCM) will not be issued till after three (3) months after posting of the marriage application (Article 15, Family Code). ADVICE must be duly authenticated by the RTC and DFA.
  8. Joint Affidavit and passport copies of two (2) Filipino witnesses who can vouch for the legal/civil status of the contracting Filipino applicants
  9. Latest duly authenticated POEA record, in the case of OFWs, or certified true copy of employment records that show information on civil status.
  10. Fee: RMB 190.00
AFFIDAVIT OF CONSENT AND SUPPORT
  1. Marriage Contract;
  2. Birth Certificate of Child;
Note: The Marriage Contract and the Birth Certificate of the Child must be authenticated by the Philippine Statistics Office (PSA).
 
 
TRAVEL TAX EXEMPTION
  1. Working Permit;
  2. Certificate of Employment; and
  3. Xerox copy of Passport
Fee: GRATIS

REQUIREMENTS FOR SHIPMENT OF HUMAN REMAINS / URN CONTAINING
CREMATED ASHES FROM GUANGZHOU TO THE PHILIPPINES

1. Authenticated Death Certificate (with English translation) - must be notarized by a Notary Public in the area where the DC was issued, authenticated by Foreign Affairs Office with jurisdiction over the Notary Public and further authenticated by the Consulate (Fee: RMB190.00)

2. Cremation Certificate (if cremated, with English translation), prepared by the funeral parlor

3. Embalmer's Certificate (with English translation) prepared by the funeral parlor

4. Transit/Export Permit (with English translation) issued by the Entry-Exit Inspection and Quarantine, PROC

5. Copy of the deceased's passport

6. Certification issued by the Consulate (Fee: RMB 190.00)

7. Report of Death to be issued and signed by the Consulate (Fee: RMB190.00)

8. Sealing of the casket (to be scheduled with the Consulate). 
(note: one set of documents to be attached by the consulate personnel to the 
casket after the sealing)

Note: The above documents should be submitted in 3 sets. The original passport of the deceased must be submitted for cancellation. If repatriation of the remains is to be done by a next-of-kin, please present documentary proof (passport or Birth Certificate or Marriage Certificate). Sealing of casket by a Consular Officer is still required in all China Posts.

 

IMPORTANT CONTACT NUMBERS:

1. Guangzhou Notary Public
42 & 87 Cangbian Road, Guangzhou, China
广州市公证处
广州市仓边路42、87号

Tel: 8318 3060 83327872
电话: 8318 3060 83327872

2. Guangdong Foreign Affairs Service Center
No.2 Kecun Chigang You Ling Yi Road
广东省外事服务中心
客村赤岗友邻一路2号